What is Hyrea?
Hyrea is property management software built around financial automation. You bring in your transactions, it matches them to properties automatically, and it gives landlords and property managers clear visibility into rental income, expenses, and cash flow, without spreadsheets or manual reconciliation.
Unlike legacy tools that bolt on financial features as an afterthought, Hyrea treats your transaction feed as the source of truth. Every transaction flows through a structured pipeline: ingestion, categorisation, property-level allocation, and owner reporting.
Step 1: Create your portfolio
A portfolio in Hyrea is your top-level container. It holds properties, tenants, financial data, and owner relationships. Most landlords start with one portfolio. Property managers handling multiple owners create one per client.
From the dashboard, click "Create Portfolio." Name it, select your base currency, and confirm. The entire process takes about 15 seconds. Hyrea supports multi-currency portfolios out of the box, useful if you manage properties across borders.
The portfolio architecture is designed to scale from 1 unit to 500+ without changing how you work. Start simple, grow naturally. No migration needed.
Step 2: Add your first property
With your portfolio created, add a property. Click "Quick Add" from the properties view and fill in the basics: address, property type, number of units, and monthly rent target.
Hyrea supports residential, commercial, and mixed-use properties. Each property gets its own financial ledger, maintenance log, and tenant management view. This separation matters: it means your income and expense tracking is always property-level accurate, not lumped together.
Image courtesy of Breno Assis via Unsplash
Step 3: Add your transactions
This is where Hyrea diverges from most property management tools. You add a transaction once, and the matching engine takes it from there: it uses property-level rules you define once, so a rent payment from tenant A at property B gets categorised, allocated and reconciled without you touching it. Exceptions surface in a review queue, so you only handle what the system cannot resolve.
Transactions come in two ways: enter them from the payments page, or import a bank statement (CSV, Excel or OFX) and let the import wizard validate the rows before anything is written. The matching, categorisation and property assignment behave identically either way.
Step 4: Invite your tenants
Tenants get their own portal. From the property view, click "Add Tenant," enter their email, and they receive an invitation to create their account.
What tenants can do in their portal
- View lease details, renewal dates, and rent schedule
- Submit and track maintenance requests with photo uploads
- See payment history and upcoming charges
- Communicate directly with their property manager
The tenant portal reduces back-and-forth emails by giving tenants self-service access to the information they ask about most: "When is my lease up?" and "Did you receive my payment?"
Image courtesy of Austin Distel via Unsplash
Manual tracking vs automated reconciliation
To understand why automated reconciliation matters, consider the difference:
| Manual Tracking | Automated with Hyrea |
|---|---|
| Retype bank statements into spreadsheets | Import once; matching and categorisation take over |
| Match transactions in spreadsheets | Algorithmic matching by property |
| Prone to human error | Exception-based review only |
| 8-12 hours/month for 10 units | Under 30 minutes/month |
| Owner reports built manually | Auto-generated from reconciled data |
The compounding effect is significant. Every hour you spend on manual reconciliation is an hour not spent on tenant relationships, property improvements, or portfolio growth.
Frequently Asked Questions
How long does it take to set up Hyrea?
Most users complete their first portfolio, property and tenant in under 10 minutes. There is no training required and no onboarding call needed.
What property types does Hyrea support?
Residential, commercial, and mixed-use properties. Each property type gets appropriate categorisation for income and expense tracking. Multi-unit buildings are supported with unit-level granularity.
Can tenants access the system?
Yes. Tenants receive their own portal where they can view lease details, submit maintenance requests, and see payment history. They cannot access financial data, other tenants, or property-level reporting.
Which banks does Hyrea connect to?
None. Hyrea does not connect to your bank, so it can never touch your account or see your banking credentials. You bring transactions in yourself, by statement import or direct entry, and the matching, categorisation and property assignment all work the same way on them.
Is there a free plan?
Yes. The Free plan covers up to 3 units with no card and no time limit. Paid plans start with a 14-day trial, and you reach the founder directly from inside the app.
Can I migrate data from another tool?
Hyrea supports spreadsheet import for properties and tenants, with validation and a downloadable error report before anything is written. Transaction history comes in the same way: import your bank statements as CSV, Excel or OFX files and review the rows before they are committed.
